Matthew Lang

Yesterday I introduced you to the first step to getting productive, keeping a master list of everything you want to do and must do. So what's next? Just pick off the stuff we want to do? No. We need order. We can't do everything at once, but we also want to move towards what we want to do while at the same time checking of those mundane tasks we need to do. We need to prioritise.

Take your list and sort it. It's as simple as that. Put the stuff you want to do sooner at the top and the stuff that can wait at the bottom. Simple right? No numbering systems or sort labels here. Just the order of the list itself. Granted this is easier if your list is managed with something like TaskPaper, but I think that even doing this with pen and paper isn't going to be too long an exercise. Also, with pen and paper it gives you a chance to think about each item on your list. Is it important? Can it wait?

Prioritising your list is one of the simplest things you can do to get your list in an order that makes it easy to tackle. Cherry picking items from your master list will lead to you only doing the easy things or things you want to do. Doing this will mean that you'll never get round to writing that novel or building the next big app that will take the world by storm. Prioritising your list gives you an order in which to tackle your list. You're putting the items that matter or need to be done at the top of your list.

I usually review my master list on a weekly basis. Usually this involves just moving the items that have been recently added to their appropriate space in the list. My priorities are long term, so the order of my list doesn't change drastically from week to week. What I do see though is items gradually moving up the list which shows that I am moving forward with my projects and tasks and there's nothing lying stale at the bottom of the list for too long.

Don't forget to mix the list so that it's not all the things you want to do at the top. Working towards a dream holiday or breaking the top 10 best selling books can't be your only focus. There's still stuff to do on a day to day basis. Bills need to be paid, kids need to be taken to their extra curricular activities and such. So make sure your list is evenly mixed with those things you want to do and things you must do. Keeping this balance is important to working through your master list.

Being productive means keeping track of everything you want to do. This is the first step in being productive. We do this by keeping a master list. This is where you list everything you want to do. And I mean everything. The master list isn't a to do list. To do lists are started with the best of intentions and then neglected. Just the mention of a "to do" list makes me not want to do anything on it. The master list is different. It's filled with things you must do and the things you want to do¹. Think carefully about these two types of actions for a minute. They're very different.

Yes, you must book the car in for a service, you must pay that bills before the end of the week and of course there's hundreds of other things you must do. What about the things you want do? Write a novel, produce a movie, backpack across Asia. How many of these things do you have on your list? If you don't have any then why not? These are still things you want to do. If you don't list them, how are you ever going to start on the path to actually doing them?

Here's a selection of actions from my master list:

• Pay tax bill for the year
• Learn to play the guitar
• Submit academy membership for the golf club
• Take a family holiday in Vancouver
• Take a family holiday in Las Vegas and The Grand Canyon
• Write and publish a novel

Do you see any mundane chores here? Yes there's two, but there should be more to your master list than the things you must do. It should also have the things you want to do. I know the stuff that needs to be done on a day to day basis so I dump it on my master list so I don't forget, but I also dump the things I want to do. Otherwise I'll never get round to doing the things I want to do. Your master list is a reminder of everything you want to do.

So my advice to you is to list everything you want to do and must do in one place, your master list. You don't need a fancy app to do it in either. Pick up a notebook and pen and start writing your master list. Go offline for a bit and think about the things you must do and the things you want to do. The things you really want to do. You'll be amazed by how many things you want to do that get added to the list if you don't think of the list as a todo list.

1. I can't claim the idea of master list. Credit for the master list goes to Nicholas Bate, where I first read about it.

There's more where this came from on the Astronomy Photographer of the Year shortlist.

via Mme. Scherzo

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Patrick Rhone reminds us that our notes are always there for us.

I have found that the longer my used notebooks sit on a shelf, the more valuable they become to me. That I often do not — can not — recognize the full worth of a thought, idea, or conversation I have captured until it has gone long forgotten on a shelf or in past pages. Only when I stumble upon it with eyes anew does the true importance shine through.

— The Shelf of Notes by Patrick Rhone

Make sure you review them at some point. They can make great reading.

I first started following Kurt's blog, Cultural Offering, on the recommendation of Nicholas Bate a few years ago. What I love about Kurt's blog is that his is more of a journal than anything else. Political stories, current affairs, sports, family life and of course the occasional shots of what's being cooked on the grill. A true slice of life on the American side of the pond.

You just need to take a look at the categories that Kurt has listed on his blog to see the diverse range of topics he blogs about. There's everything here. And that's the key thing I love about Kurt's blog. Diversity. I like specialist blogs, I really do, but Kurt's blog really stands out because he just posts what interests him.

Always a pleasure to read and always different. That's Kurt Harden.

via FGGT

... from Nicholas Bate and not a single app in sight. Great stuff.

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